Category: How to

How to

How to link emails and tasks in Outlook

Work more efficiently and keep your inbox clearer by using tasks to manage your emails.

How to

How to find archived emails in Outlook

Why you should archive emails in Outlook and how to find them afterwards.

How to

How to archive emails in Outlook

Archiving your Outlook emails will reduce clutter and ensure that your email servers don’t get overloaded.

How to

How to set up an Outlook out of office response with Exchange

Using Outlook’s Automatic Replies feature to send out of office responses when you’re away.

How to

How to set up an Outlook out of office response using rules

If you don’t use Microsoft Exchange for your emails you can still set up out of office responses using rules.

How to

How to add signatures in Microsoft Outlook

Learn how to set up automatic email signatures in Microsoft Outlook, either server-side or client-side.

How to

How to use dictation in Microsoft Word and Outlook

Read our guide on how to use the dictation services while writing Word documents and Outlook emails.

How to

How to set up an SPF record

Are your emails going into recipients' spam folders? A simple SPF record fix could solve the problem.

How to

How to use subtitles in PowerPoint

How to use real-time, automatic subtitles in PowerPoint and open your presentation up to a wider audience.

How to

How to transfer a call in Microsoft Teams

If you are using Microsoft Teams for voice calling you may come across times when you need to Transfer a call to another user. This guide will quickly show you how do to that: In order to transfer a call, open the call that you are currently on and click the 3 dots near the […]

How to

How to make Microsoft Teams ring through speakers

Set up Microsoft teams calls so they ring through your speakers, not your headset.

How to

How to update an iPhone

Apple have made it very easy to update your iPhone and to help with security they encourage users to have automatic updates enabled. Why do phones need updating? The obvious answer is that by updating software you gain access to new features. However, as well as new features the updates help protect you against known […]

How to

Taking a screenshot with the Snip & Sketch Tool

Taking screenshots has always been a necessary processes on computers, right back to the early days of Windows 95. People often know that there is a way of doing it but forget which key it was to take a picture of the screen, even then if they did manage to take the screenshot then they […]

How to

How to edit a PDF Document without expensive software?

Many of us have opened a document we have saved as a PDF, having lost the original Word document, and thought “Ah, I wish I could edit this PDF!”. Traditionally PDF documents have required expensive software to edit. Adobe Acrobat (Standard or Professional), a popular choice, is over £150 per year. Is there another way? […]

How to

How can I stop automatic Windows Updates?

Do you often find yourself dosing off in the morning waiting for Windows to finish installing updates? Stop! It doesn’t have to be this way. Active Hours While we of course encourage everyone to install Windows Updates, they are important for security & reliability, Windows 10 offers a feature called Active Hours. Active Hours allows […]

How to

How to make Microsoft Outlook faster

One of the common complaints I hear from people using Microsoft 365 is that their outlook is slow. There are a few things you can do that could speed up your Outlook, but by far the best improvements can come from reducing the number of folders. When using Office 365 or other Exchange based email […]

How to

Connecting to your Office PC from Home

Remote Workforce is a remote connection tool similar to LogMeIn

How to

Microsoft Teams Custom Backgrounds

Microsoft Teams adoption has grown dramatically over the last few months with more and more people working from home. It has meant that Microsoft have released more features and custom backgrounds is something people have been waiting for.

How to

Recall or replace an email message that you sent

To recall and replace a message 1) In the folder pane on the left of the Outlook window, choose the Sent Items folder. 2) Open the message that you want to recall. You must double-click to open the message. Selecting the message so it appears in the reading pane won’t allow you to recall the message. 3) […]

How to

How to Screen Record on an iPhone or iPad

1. Navigate to settings 2. Find Control Centre 3. Click on Customise Controls 4. Find Screen Recording on the list and select the green + button to add it to the panel, if you want to remove this, simply select the red – button 5. To use the recorder, on any page, swipe down from the top right hand […]

How to

Hosts File Changes

What are Hosts Files? Often when previewing a website before it goes live you may be required to trick your computer into thinking that a website is on a different server to where the live site is.  To do this you will need to edit the host file. Modifying Hosts Files For Windows 10 and […]

How to

Use Microsoft Authenticator with Office 365

Use Microsoft Authenticator with Office 365 If your organization is using 2-step verification for Office 365, the easiest verification method to use is Microsoft Authenticator. It’s just one click instead of typing in a 6-digit code. And if you travel, you won’t incur roaming fees when you use it. Download and install Microsoft Authenticator app […]

How to

How To Create App Passwords For Office 365

App/system: Microsoft 365 (aka Office 365) Learn: How to set separate passwords for each app you use (eg Outlook) Skill level: Moderate Read time: 2 mins

How to

How To Set Up Multi-Factor Authentication

Set up 2-step verification for Office 365 Once your admin enables your organization with 2-step verification (also called multi-factor authentication), you have to set up your account to use it. By setting up 2-step verification, you add an extra layer of security to your Office 365 account. You sign in with your password (step 1) […]

How to

What Is Multi-Factor Authentication?

Multi-factor authentication (MFA) is a method of authentication that requires the use of more than one verification method and adds a second layer of security to user sign-ins and transactions. It works by requiring any two or more of the following verification methods: A randomly generated pass code A phone call A smart card (virtual […]

How to

Conference Calling on Microsoft Teams

Installing Microsoft Teams If you do not already have Microsoft Teams on your mobile phone, please go to the app store and search “Microsoft Teams”. The app, with the below logo, is free to download: Once Microsoft Teams is installed, please open the app and sign in with your Office 365 credentials, which will be […]

How to

Conference Calling with External Contacts

Creating the Meeting/Call Microsoft Teams is a very powerful tool for conference calls. It can be used for internal conference calls without a license, but with the addition of an Audio Conferencing license, you can arrange meetings and add in external contacts to your calls. In order for a call to have a phone number […]

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