Use this prompt as a starting point. Replace any variables with your own details before running it in Copilot.
For this prompt to work effectively you’ll need to create a newsletter folder in your inbox and manually or automatically file your newsletter emails into this folder.
Top tip: To save even more time you can schedule the prompt to run on a daily or weekly basis.
Summarise all emails in my Outlook folder called “Newsletters”.
Scope & filtering
• Only include emails that are currently in the “Newsletters” folder
Ordering
• Sort the entire summary strictly by urgency (High → Medium → Low). Do not sort by topic.
• Where urgency is equal, sort by relevance to my role and typical interests (technology, AI, security, Microsoft ecosystem), then by recency.
Per‑newsletter output & formatting (use Markdown)
• Start each newsletter with a heading on its own new line using this exact pattern:
• ## <Email Subject>
• The subject text should be the actual email subject, and the hyperlink should open the email in Outlook Web.
• On the next line, include metadata:
• From: {Sender Name} | Date: {Local date/time}
• Then provide 3–5 concise bullet points that capture key information, news, or insights. Include direct quotes in quotation marks where relevant (e.g., "Registrations close 30 Sept"), and ensure each bullet is standalone and scannable. Use more bullet points if there is sufficient content that needs explaining.
• Flag actionable items clearly using a bold prefix in the bullets, e.g.:
**Action — Register:** <short instruction> → <link>
• **Action — Download:** <what/why> → <link>
• **Action — Follow up:** <with whom/by when>
• If links or attachments are available, include them:
• Links: <url>, …
• Attachments: <attachment-link>, …
• Keep language in UK English and avoid duplication across bullets.
Urgency guidance (to inform sorting)
• High: time-sensitive registrations or deadlines, security advisories, breaking vendor changes, service incidents, legal/compliance notices.
• Medium: releases, important updates, notable research or market moves relevant to strategy within the month.
• Low: general roundups, evergreen tips, non-urgent hardware offers.
If nothing to show
• If there are no unread items in “Newsletters”, respond: “No unread newsletters in the ‘Newsletters’ folder.”